A demand letter is a legal document that an individual or business can send to another party to try to resolve a matter without litigation. The demand letter is the step that precedes an actual lawsuit and it may likely help you avoid going to court and save you a considerable amount of money in court and attorney fees. That’s why it’s essential that you take your time and seek appropriate legal counsel to get this done correctly. Let’s break down this demand letter sample and see what it consists of.
Demand letters are usually written by an attorney, and lays out the damages that have occurred, what restitution the party expects, and the deadline by which the money needs to change hands. They often end with the consequences of what will happen when the restitution owed is not paid.
Important Note about this Demand Letter Sample:
This is a sample demand letter to request for money owed. All names and details listed on this sample are not real, and any resemblance to real names or facts are only coincidental. When we draft a demand letter, whether it is a cease and desist letter, demand for payment, letter to a landlord, or any other legal letter, the letter is drafted unique to your cause of action.
Beginning of the Demand Letter
June 20, 2020
VIA CERTIFIED MAIL
TO: Maria Smith, General Manager at CompanyCo, Inc
345 Stonecreek, Palo Alto, California 94304
Dear General Manager/Legal:
Re: DEMAND FOR PAYMENT VIA BROKEN AGREEMENT
Please be advised that Mr. John Dow (hereafter referred to as Client) has retained my services in this matter. The purpose of this letter is to demand payment of money owed regarding your Agreement with Doe & Smith Inc.
On December 09, 2019, you signed an Agreement in our favor for performing Drwayll installation services. The current balance owed under the Agreement is $98,124.00.
For your reference, I have enclosed a copy of the invoices that remain unpaid, invoice # 1234, 1235, 1236, 1246, 1253, and 1254.
You have not previously informed Doe & Smith Inc that the services rendered were defective in any manner or otherwise did not comply with the terms of the Agreement.
As of today, June 20, 2020, you also owe late charges of $1,000.00. Demand is made upon you for full payment of the following amount:
Principal Balance $98,124.00
Late Charges $1,000.01
Accordingly, in the event that payment of the above-referenced amount is not made in full within thirty (30) days of the date hereof, Doe & Smith Inc shall seek to enforce all of its available rights and remedies in accordance with applicable law including, but not limited to, its actual damages and all damages incurred by Doe & Smith Inc incidental to the collection thereof and the enforcement of its rights. Doe & Smith Inc will also seek reimbursement for its legal expenses related to the collection of amounts due.
Please give this matter your prompt attention.
Please note that this letter will be tendered in court as evidence of your failure to attempt to resolve this matter. Further, you may be liable for any court costs, attorney fees, and damages, including punitive damages.
This is the address that you listed and is the address that I will be used to correspond with you unless I am given updated information; which I have not been given up to this point.
You may contact me if you have any questions or need additional information. I can be contacted by phone at (000) 643-2749. I can be contacted via e-mail at firstname.lastname@example.org.
Attorney at Law
End of the Demand Letter
- Sample Demand Letter for Payment
- Sample Cease and Desist Letter